Tag: Google Drive

How to sort files in your Google Drive

Today at Murray Avenue we had our second GAFE training session on Google Drive. One of the questions that came up was how can you sort your fsorting-hat-675364_640iles in drive. In Google Drive you can sort by file name, last modified, last modified by me and last opened by me by clicking on the sorting options in the top right hand corner. You can also sort by file owner, file type & file size which I will describe below:

To Sort by Sorting Option
  1. Go to drive.google.com or open one of the Docs, Sheets, or Slides.
  2. In the top right, click the sort icon .
  3. Choose an option:
    • Name: Orders files alphabetically by filename.
    • Last modified: Orders files by the last time any user made a change.
    • Last modified by me: Orders by the last time you changed a file.
    • Last opened by me: Orders by the last time you opened a file.

 

To Sort by Owner

  1. At the top of the file list, click Owned by anyone and switch to either Owned by me or Not owned by me.
  2. You can also search for a file owned by a specific person by :
    • On your drive home page go to the search bar and click on the upside down triangle “∇” to bring up the drop down menu
    • On the drop down menu go to owner, click specific person and put in a name

To Sort by File Type

  1. On your drive home page go to the search bar and click on the upside down triangle “∇” to bring up the drop down menu
  2. The drop down menu allows you to search by file type however if you try to search for more than one file type it will organize them by name & mix the various file types together

To Sort by “shared with”

  1. On your drive home page go to the search bar and click on the upside down triangle “∇” to bring up the drop down menu
  2. On the drop down menu go to shared with and type in a specific name or names

How to Sort by File Size

  1. In Google Drive, hover over your storage usage in the bottom left corner.
  2. Click Drive in the box that appears & your drive will organized by quota used (file size)

How to Edit a Google Doc on the iPad

One issue that many teachers have encountered is that when they assign a worksheet ot return a document to students via Google Classroom the students cannot edit the doc when they open it. The best solution to the problem is to follow the steps below:

  1. Have the students log into the Google Docs App to open the file
  2. When they pull up the document they should see a pencil in a blue circle at the bottom right hand corner of their screen
  3. They should click the pencil to pull up the keyboard & begin editing

 

  1. File_000 (5)

 

4. If they do not see the pencil then they need to click on the forward arrow (red box below) to pull up the keyboard and begin editing the document

  1. Screen Shot 2016-03-16 at 3.21.34 PM

 

Annotating a PDF on iPad from Google Drive & Returning it to Drive Using Foxit PDF

 

  1. Open your Google Drive App
  2. Click on the PDF you want to use
  3. Click on the 3 dots in the top right hand corner of the screen
  4. Click on send a copy, click on “open in”
  5. Click on copy to Foxit PDF
  6. The PDF will open in Foxit PDF and you can annotate it
  7. When you are finished, click on the box with the arrow in the top right hand corner of the screen, click on share, choose flattened document (if you do not want the option of changing annotation) or original (if you would like the option of changing your annotations from day to day.)

Google_Drive_Ana