How to sort files in your Google Drive

Today at Murray Avenue we had our second GAFE training session on Google Drive. One of the questions that came up was how can you sort your fsorting-hat-675364_640iles in drive. In Google Drive you can sort by file name, last modified, last modified by me and last opened by me by clicking on the sorting options in the top right hand corner. You can also sort by file owner, file type & file size which I will describe below:

To Sort by Sorting Option
  1. Go to drive.google.com or open one of the Docs, Sheets, or Slides.
  2. In the top right, click the sort icon .
  3. Choose an option:
    • Name: Orders files alphabetically by filename.
    • Last modified: Orders files by the last time any user made a change.
    • Last modified by me: Orders by the last time you changed a file.
    • Last opened by me: Orders by the last time you opened a file.


To Sort by Owner

  1. At the top of the file list, click Owned by anyone and switch to either Owned by me or Not owned by me.
  2. You can also search for a file owned by a specific person by :
    • On your drive home page go to the search bar and click on the upside down triangle “∇” to bring up the drop down menu
    • On the drop down menu go to owner, click specific person and put in a name

To Sort by File Type

  1. On your drive home page go to the search bar and click on the upside down triangle “∇” to bring up the drop down menu
  2. The drop down menu allows you to search by file type however if you try to search for more than one file type it will organize them by name & mix the various file types together

To Sort by “shared with”

  1. On your drive home page go to the search bar and click on the upside down triangle “∇” to bring up the drop down menu
  2. On the drop down menu go to shared with and type in a specific name or names

How to Sort by File Size

  1. In Google Drive, hover over your storage usage in the bottom left corner.
  2. Click Drive in the box that appears & your drive will organized by quota used (file size)

How to Edit a Google Doc on the iPad

One issue that many teachers have encountered is that when they assign a worksheet ot return a document to students via Google Classroom the students cannot edit the doc when they open it. The best solution to the problem is to follow the steps below:

  1. Have the students log into the Google Docs App to open the file
  2. When they pull up the document they should see a pencil in a blue circle at the bottom right hand corner of their screen
  3. They should click the pencil to pull up the keyboard & begin editing


  1. File_000 (5)


4. If they do not see the pencil then they need to click on the forward arrow (red box below) to pull up the keyboard and begin editing the document

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Wednesday Web Resource Roundup: Take it Outside!

Spring is right around the corner and since Pine Road has a fabulous Nature Trail to use Screen Shot 2016-03-09 at 12.52.19 PMmany teachers wanted to know if there was anything on outdoor learning that I could round-up. Below  are some of the best resources that I could find:

Natural Resources

  • Virginia Tech has a delightful elementary unit on Natural Resources that includes hands on activities, worksheets, puzzles, coloring pages and standards of learning.
  • The Soil Science Society of America has a great resource page with lessons and hands on activities broken down by subject and grade level.
  • California Academy of Science’s Natural Resources Bingo lesson plan is a fun way for students grades 2-8 to categorize common things we throw in the trash according to the resource from which they are made.
  • The Natural Resources Defense Council has a great resource page for elementary lesson plans, activities, websites and videos related to Natural Resources.


Living Things

  • The Living Things vs. Non-Living Things Lesson plan on PDESAS has K-2 students identify characteristics of living and nonliving things. The lesson is tied to the PA state standards,  includes an interactive smartboard set and suggested  instructional strategies for differentiation. It also links to a fun lesson from the Utah Education Network where students participate in a Living vs. Non Living Murder Mystery. Note: the links to the Utah Education Network lesson are inactive, use this link instead http://www.uen.org/Lessonplan/preview.cgi?LPid=28279.
  • The free Leaf Peepr App helps students to find and report on leaves in their area and
    share that information with the world. Students Screen Shot 2016-03-16 at 2.24.59 PMcan also make foliage reports by posting photos, writing comments, and rating foliage status for their location which will be
  • PBS Learning’s K-5  Living vs. Non Living lesson  helps students  explore the characteristics that distinguish living from nonliving things.The lesson includes videos, photos and handouts.
  • The National Wildlife Foundation’s grades 2-5 Explore the Backyard Scavenger Hunt is an interesting lesson that includes a printable Scavenger Hunt List and challenges students to put qualifications on the objects that they found as well as look for signs of wildlife.
  • How to Nest For Less has a terrific K-2  Nature Scavenger printable for students to use as they explore nature
  • Garden Answers app is a free app that allows students to take pictures of flowers & plants and then the app identifies & provides information about the plants
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  • Scholastic’s Teach Now Weather Watchers website has K-3 weather related lessons & activties. Highlights include a internet field trip, weather related experiments and student created plays.
  • Discovery Education’s Connect With Weather website was created with the help of The Weather Channel. Highlights include a virtual behind the scenes field trip to The Weather Channel headquarters, videos, hands on activities and a family preparedness take home activity
  • The University of Oklahoma’s Storm Evader App is a free interactive way for kids to learn about weather. The app encourages students to see meteorology as a problem-solving tool by putting them in the pilot seat to navigate a plane during weather events.
  • PBS Learning’s K-2  What’s the Weather? Lesson helps students learn about meteorology and weather changes, and discuss how weather affects daily life.The lesson includes worksheets, interactives and videos.



  • Life Lab, a national leader in the garden-based learning movement, is a great resource for K-12 composting activities, lesson plans & videos. Highlights from this page are the worm guide, a vermicomposting activity for pre-K and how to build a soda bottle bioreactor.
  • My Kids’ Adventures Getting Dirty: Five Fun Composting Projects for Kids has great activities for creating not only a compost bin but also allows explains how composting helps students’ to reduce their carbon footprint. It also has a link to The Nature Conservancy’s interactive calculator for determining their or their families carbon footprint.
  • PBS Learning’s K-3 Recycling and Composting lesson helps students learn about the value renewable resources hold for our society and the broader community of living things. The lesson includes worksheets and videos for teachers to use.



  • Learning to Give’s What is a Watershed? lesson plan helps students understand the importance of watersheds and ways in which water pollution occurs through hands on activities, research and experiments.
  • NJDEP Water Wash lesson illustrates watershed function, ground water contributions, flooding, and nonpoint source pollution.
  • PBS and its Watershed Quest is a  website explaining the concept of a quest and a one-hour lesson plan that enables students to explore their watershed and water movement using topographic maps.
  • Project Wet has a website that contains fun Interactive activities and video about watershed parts (tributaries, source or headwaters, mainstem) and human impacts on watersheds (dams, pollution, runoff).

Google Sites: Copying & Deleting

Copying your site:

  1. In the top right corner of the page, click on the Gear Flower and under Site Actions select Edit Site Layout
  2. In the left sidebar, click “General” (this is the default selection so it may already be Screen Shot 2016-03-07 at 1.44.49 PMchecked- will appear in red)
  3. Scroll down and click “Copy this Site”
  4. Give your new site a name and unique URL.
    • If you don’t want to share the site with the same collaborators, uncheck “Copy Site Collaborators”
    • If you don’t want comments to carry over to the new site, uncheck “Copy Comments”
    • If you want to carry over your revision history, click” Include Revisions
  5. Click “Copy”


Deleting your site

    1. In the top right corner of the page, click on the Gear Flower and under Site Actions select Edit Site Layout
    2. In the left sidebar, click “General” (this is the default selection so it may already be checked- will appear in red)
    3. Scroll down and click “Delete this Site
    4. At the prompt, click” Delete.”  If you delete a site by accident, you can restore it up to 30 days after it was deleted. You can find deleted sites under the deleted sites tab on the My Sites Page




Google Sites: Sharing & Adding Collaborators


Since LMTSD does not use Gmail in order to share your site you need to share the link. You can also add collaborators if you want others to be able to edit the site.

To “share” your site:

  1. At the top right of your site’s homepage, click Share.
  2. You have 2 options for sharing your site
  • Share Link- you can share the link to your website with others. This is the best way
    Screen Shot 2016-03-07 at 11.26.21 AMto share you site at LMTSD since we do not have Gmail. You can share the link via email or share on your Google Classroom site. If you choose this option you need to identify the group you want to share the site with and what level of access they have (they can edit or they can view)

    • Identify Groups to Share Site With:
      • ON Public On the Web- this options allows anyone to find & access the site. Sign-in with an LMTSD account is not required.
      • ON Anyone with the Link– this option allows anyone with the link to access the site. Sign-in with an LMTSD account is not required.
      • ON Lower Moreland Township SD– this option allows anyone with an LMTSD account to find & access the site.
      • ON Anyone at Lower Moreland Township SD with the Link– this option allows anyone with an LMTSD account & the link to access the site
      • Off Specific People– the site is shared with only the people that the author of the site identifies.
    • Invite  People-  the site is shared with only the people that the author of the site identifies &  the author can send a message with this option

        3. Click Save

To Add collaborators:

  1. Under Who has access, click Change.
  2. Choose the visibility. For the option you choose, set the access level. Anyone who has Can edit or Is owner access can collaborate on your site. As the site owner, you can control who can view and edit your site by adding others as owners, editors, or viewers.
  3. Click Save.


Enabling Page Level  Permissions

You can also allow people to view or edit only specific pages of your site. To allow this click on  Share and then click on “Page Level Permissions” in the top right hand corner of the page

Google Sites: Updating Site Layouts & Customizing Navigation

You can give your pages structure by changing the layout & customizing navigation To accomplish this follow the steps below:

Updating Site LayoutScreen Shot 2016-03-04 at 11.38.02 AM

  1. In the top right corner of the page, click on the Gear Flower and under Site Actions select Edit Site Layout
  2. To enable/disable headers, footers, sidebars or horizontal navigation, click an option in the toolbar. Click it again to remove the object.
  3. Sidebar Options:
    • To add an item  to your sidebar (navigation,text, etc) click on the plus sign under sidebar
    • To edit an item in your sidebar click on the pencil under sidebar
    • To change individual objects on your site (headers, footers, etc.) hover over that part of your site. Editable areas are highlighted in blue. To make a change to a highlighted object, click it.Screen Shot 2016-03-04 at 11.37.35 AM

      • Header—add a custom logo or change its height & alignment
      • Horizontal navigation—Change your navigation bar’s style & select the pages of your site you want to display there.
  4. Once you’re finished changing an object, click OK. When you’re finished making all your changes, click Close

Customizing NavigationAfter you’ve added navigation bars, you can add links or change the order that your links appear.

  1. Screen Shot 2016-03-04 at 11.37.13 AMIn the top right corner of the page, click on the Gear Flower and under Site Actions select Edit Site Layout
  2. In the top toolbar, click Horizontal navigation.
  3. In the Configure navigation window, you can configure any of these options.
    • To rearrange the page order, use the arrows
    • To add linked pages, click Add page
    • To make a linked page a subpage in a sidebar or a drop-down list in a horizontal navigation bar, indent the link.
  4. Click OK and click Close



Google Sites: Adjusting Fonts, Colors & Backgrounds


Under the manage site option, you can add a further customize your site’s look by adding background colors or images to the header or entire page.  To accomplish this, follow the steps below:

    1. At the top right of the page, click on the Gear Flower and under Site Actions select Manage Site
    2. On the Manage Site page at the bottom of the  left sidebar select Themes, Colors, and Fonts.
    3. On this page you can change the theme of the site or you can change the color scheme (background, text)  of the entire page or specific areas (site header, content area, etc)
    4. At the bottom, you’ll see your changes reflected in the preview.
    5. When you have completed your changes, click save
    6. If you want to clear all customizations and return to the preset theme, click clear all customizations

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Google Sites: Adding Images, Objects & Other Gadgets

Under the Insert tab, you can add a objects, apps, and gadgets to further customize your site. This is also where you can embed files from your/ your students’ google drive, calendars, and files.

Some useful apps and gadgets include:

  • Recently updated files—Lists the latest additions or updates to files loaded on to the site.
  • Calendar—Embed a class/project calendar to update students of due dates.
  • Drive—You can embed anything from your google drive (docs, slides, drawing, etc.) to your site and students can also load their projects directly from their drives when given permission by the teacher to edit the site. When the source is modified, the document updates automatically within Sites
  • YouTube—Embed any YouTube video in your site.


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Google Sites: Editing Your Pages

In GAFE updating a site page is just like editing a document but you can do more than just adding text. To start click on the pencil in the top right hand corner of the page you want to update. This will open up your editing options that will appear across the top of the page. If you just created the page, the options appear automatically. Below is an overview of some of the basic options:

  1. Insert menu
    • Add images– you can add images by uploading them or by accessing them via their web address (URL) You also have the option of adding “ALT Text” to identify your images.
    • Add links- you can link to another Google Sites page, a Web address or an apps script. You can also choose to have your link open in a new window.
    • Add a table of contents- Google sites can create a tables of contents from the text headers on the page.  
    • Add gadgets under this option you can add snippets from your recent posts, add a text box, add an HTML box (for adding embedded codes or videos) or add other specific gadgets like Google Calendar.
    • Google-specific applicationsadd items from your google drive,  Google Maps, YouTube video, etc.
  2. Format menu and toolbar
    • Format text- you can format your text by choosing your font & text size, the color of your text & the ability to highlight it, the level of page heading and the alignment of the text on the page.
    • Remove text formatting- you can remove the preset formatting of the page in order to customize your content
    • Code- you can edit HTML or CSS content directly
  3. Table menu
    • Insert, delete, and modify table rows and columns
  4. Layout menu
    • Specify the number of columns on the page
    • Add sidebars- sidebars are auxiliary menu found at the edge of a webpage. They can be customized by the site creator and often contain a number of commonly used tools and provide a form of navigation for page viewers.

Google Sites: Adding Pages

When you first create your google site it only has a homepage and site map. To add pages:

  1. Click on the “add page” symbol in the right hand corner or the page
  2. In the new window, add a name for the page (a URL is automatically created for the new page, which you can change later. You can change the URL later by clicking on setting (Gear Flower) in the top right hand corner of the page and selecting Page Settings.  
  3. Choose a page template. The different types of pages available are:
    • Web page: the simplest kind of page; you can write content, embed gadgets, and arrange it to fit your needs. It has standard formatting controls ( bold, italic, bullets, etc.) and you  can attach documents from your hard drive to the bottom of the page. Site collaborators can comment on your pages and if you choose edit them as well.  Google Sites periodically saves versions of your page as you make edits, so it’s easy to go back to earlier versions of the page to make comparisons or undo changes.
    • Announcements: similar to a blog, announcement pages display posts you make to the page in chronological order, starting with the most recent.
    • File cabinet: these pages let you store and organize files from your computer’s hard drive, making it easier to share files with other users of your site. Anyone subscribed to the page will be notified when files are added, changed, or removed.
    • List page: these pages let you make and organize lists of information. Items on  list pages are easy to add, edit & remove and viewers of the list can sort it by any column. Anyone subscribed to the page  are notified when items are added, changed, or removed.

4. Choose your page’s location within the site by nesting it under an existing page or keeping it at the top level. You can move pages later by clicking on setting (Gear Flower) in the top right hand corner of the page and selecting Page Settings.  

5. Click on Create
Now you’re ready to edit the your pages

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