Category: Google Drive

Virtual Locker to Google Drive Transition for LMTSD Staff

All  LMTSD staff is encouraged to move their H drive to Google Drive because accessing your network files via virtual locker will no longer be available at the end of this school year. To access your files remotely staff will have to use Google Drive. This will also impact access to inboxes & outboxes.  Staff is encouraged to use Google Classroom to share files with students.

I created a Smore with information and helpful links, handouts, videos, etc. for you to use as a resource for the transition.

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  • To view the Smore click here

 

 

  • To view the answers to Frequently Asked Questions about the Transition, click here

 

  • To schedule an appointment with Mary Agnew, LMTSD’s Technology Integrator to help you move your files  click here

Virtual Locker to Google Drive Transition

LMTSD will be discontinuing the use of Virtual Locker for students in Grades 3-12. Students in these grades will no longer have network storage on our servers within the district and will be expected to store all of their documents in Google Drive.

I created a Smore with information and helpful links, handouts, videos, etc. for you to use as a resource for the transition.

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  • To view the Smore click here

 

 

  • To view the answers to Frequently Asked Questions about the Transition, click here

 

  • To schedule an appointment with Mary Agnew, LMTSD’s Technology Integrator to help you move your files or to show your class how to move their files, click here

 

  • To sign-up via my learning plan for workshops on Google Apps or Google Classroom through LMTSD’s Summer Academy, click here

Best Sites for Google Cheat Sheets

If you have ever started a project in a Google App that you are using for the first time you know that learning all of the options can be a little daunting. To address this issue a lot of websites have been creating “cheat sheets” that give you an easy visual way to provide you and your students with all of the tips, tricks and how-to information to become a GAFE expert. Below are the two best sites for Google Cheat Sheets along with links for each cheat sheet:

Teacher Tech: Google Drawings

Google Drawings Reviewed by Colleen Quinn-Maxwell (LMHS Health & PE Teacher)

Website: No web address it is one of the tools in the Google Apps for Education (GAFE) Suite

Google-compatible: YES

iPad App:  There is no iPad App available however you can get to Google Drawings on an iPad via your web browser

PROS: Easy to use for presentation of information, instructions, online posters, directions, etc.  It is easy to use, has creative options for colors, shapes, backgrounds, is a google app. Students can collaborate & work on same drawing at same time from different computers.

CONS:  Small slide/frame space to work with so limited to what you can display.
Students had difficulty entering text at first and learning to navigate the shapes I created on the drawing attachment.

Specific Teaching Activities:

Health Topic Poster

I utilized google drawings for instructions for a summative online/virtual poster project for my students to demonstrate their comprehension of our last unit where they were able to choose to make a pro or anti campaign poster on a topic that we discussed.  Students had the option to continue to use google drawings to produce their poster or use a powerpoint slide.

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WaWa Webquest Meal Planning

I also utilized google drawings for students to present information for their nutritional 1 day meal plan after completing a 1 day Wawa Web Quest.  It provided clear formatting and display of information for students and myself for grading/submission

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How to sort files in your Google Drive

Today at Murray Avenue we had our second GAFE training session on Google Drive. One of the questions that came up was how can you sort your fsorting-hat-675364_640iles in drive. In Google Drive you can sort by file name, last modified, last modified by me and last opened by me by clicking on the sorting options in the top right hand corner. You can also sort by file owner, file type & file size which I will describe below:

To Sort by Sorting Option
  1. Go to drive.google.com or open one of the Docs, Sheets, or Slides.
  2. In the top right, click the sort icon .
  3. Choose an option:
    • Name: Orders files alphabetically by filename.
    • Last modified: Orders files by the last time any user made a change.
    • Last modified by me: Orders by the last time you changed a file.
    • Last opened by me: Orders by the last time you opened a file.

 

To Sort by Owner

  1. At the top of the file list, click Owned by anyone and switch to either Owned by me or Not owned by me.
  2. You can also search for a file owned by a specific person by :
    • On your drive home page go to the search bar and click on the upside down triangle “∇” to bring up the drop down menu
    • On the drop down menu go to owner, click specific person and put in a name

To Sort by File Type

  1. On your drive home page go to the search bar and click on the upside down triangle “∇” to bring up the drop down menu
  2. The drop down menu allows you to search by file type however if you try to search for more than one file type it will organize them by name & mix the various file types together

To Sort by “shared with”

  1. On your drive home page go to the search bar and click on the upside down triangle “∇” to bring up the drop down menu
  2. On the drop down menu go to shared with and type in a specific name or names

How to Sort by File Size

  1. In Google Drive, hover over your storage usage in the bottom left corner.
  2. Click Drive in the box that appears & your drive will organized by quota used (file size)

How to Edit a Google Doc on the iPad

One issue that many teachers have encountered is that when they assign a worksheet ot return a document to students via Google Classroom the students cannot edit the doc when they open it. The best solution to the problem is to follow the steps below:

  1. Have the students log into the Google Docs App to open the file
  2. When they pull up the document they should see a pencil in a blue circle at the bottom right hand corner of their screen
  3. They should click the pencil to pull up the keyboard & begin editing

 

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4. If they do not see the pencil then they need to click on the forward arrow (red box below) to pull up the keyboard and begin editing the document

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Deleted Posts in Google Classroom

If you have ever accidentally deleted a post in Google Classroom you are probably wondering if you can recover or “undelete” it. The answer is yes & no.

You cannot recover a deleted post however it stays on a deleted posts list (left hand side of your teacher screen) so you can look at work that students handed in for 28 days. You can also go into the post and manually copy & paste the information if you want to “reuse” the post.

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 To look at student work follow the steps below

  1. Go to your google drive

2. Search for “Classroom”

3.Open Classroom folder and locate your class.

4. Find Assignment folder.

5. All student work should be present in that folder.

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